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THE ROLE: CHIEF OF STAFF – THE “INTEGRATOR”

The Location: Charlottesville, Virginia.

The Impact: Human beings are wired to connect, and feeling like an outsider can be painful. Women in male-dominated industries are often trailblazers, walking a challenging and lonely road on the path to success. No one should walk alone. Kayo shows women how to connect with leaders, advance themselves, and champion one another so that women can go farther and faster together.

Cultural Fit: Humble, hungry, and smart. You are confident, curious, and a true team player. You take complete ownership of your own responsibilities, and proactively look for opportunities to help others on the team. You are serious about your work and set your own standards for excellences. Details matter to you. You want in on the ground floor of something big, and understand your direct contributions will have an immediate and material impact on our success. You are intellectually curious, open-minded, and find joy in learning from others and helping others succeed.

The Job: Our Chief of Staff will be the Integrator – the one who takes the vision of the company and then drives it forward to execution. Reporting directly to the President, you will serve as the liaison between the President and the leadership team, assuming day-to-day responsibility for key operational projects, serve as the guardian of best practices, and create cross-departmental relationships to enable leadership success. Our Chief of Staff will assess issues that serve as barriers to our team operating at maximum effectiveness. Additionally, he or she will enable Kayo’s President to focus on larger strategic organizational initiatives. Finally, our Chief of Staff must be well-connected with those reporting into a leader and others across the organization to influence outcomes.

Reporting directly to our President, you will have the follow key skills:

  • Create organizational clarity
  • Creating systems and processes to streamline operations
  • Communicate throughout the organization
  • Operate more on logic than emotion
  • Drive and execute on a business plan
  • Maintain organizational focus and accountability
  • Create team unity
  • Take on big organization projects
  • Service as “Tie breaker” when team is at odds
  • Prioritize
  • Remove obstacles and barriers

Here’s a description of the role from the EOS website: https://www.eosworldwide.com/blog/visionary-integrator

Qualifications:

  • Bachelor’s degree
  • Experience managing people and success in cross-functional roles
  • Proven ability to manage complex projects with multiple stakeholders
  • Experience with EOS is helpful, but not required
  • Coachable, fast and self-motivated learner

Start Date: Flexible

Compensation: Compensation includes a base salary plus a profit-share on events. Base salary will depend on years of experience and your existing relationships and industry knowledge.

How to Apply: Please submit a resume and cover letter to allison@kayoconferenceseries.com.

 

THE ROLE: DIRECTOR OF FINANCE & ADMINISTRATION

The Location: Charlottesville, Virginia. Partial remote and flexibility is a part of our work culture.

The Impact: Human beings are wired to connect. Kayo’s impact is to help women in male-dominated industries connect through networking summits, retreats, and other digital tools. Our goal is to ensure no woman walks alone on their path to success.

Cultural Fit: Humble, hungry, and smart. You are confident, curious, and a true team player. You take complete ownership of your own responsibilities, and proactively look for opportunities to help others on the team. You are serious about your work and set your own standards for excellences. Details matter to you. You want in on the ground floor of something big, and understand your direct contributions will have an immediate and material impact on our success. You are intellectually curious, open-minded, and find joy in learning from others and helping others succeed.

The Job: Our Director of Finance and Administration will oversee Finance, Human Resources, Office Administration, and Special Projects, reporting directly to the President. This individual will assess issues that serve as barriers to our team operating at maximum effectiveness. Additionally, he or she will enable Kayo’s President to focus on larger strategic organizational initiatives. Finally, our Director of Finance & Administration must be well connected with those reporting to a leader and others across the organization to influence outcomes.

Responsibilities:

Direct Support of the President

  • Help President identify the areas to direct focus and identify metrics for success. Revisit regularly and evaluate progress.
  • Meeting preparation and follow up: reviewing upcoming meetings for the week to ensure the leader has all of the information needed to be as productive as possible, and sending out agendas or documents to meeting attendees as necessary.
  • Monitoring information flow. Sometimes acting as a gatekeeper, ensuring the President’s involvement in a project or decision-making process at the right moment.
  • Ensuring materials are sent in advance, time is well spent, and objectives are achieved
  • Planning and leading company retreats, stepbacks, and other special events

Internal Operations and Standard Operating Procedures

  • Overseeing large, often cross-functional organization-wide projects or initiatives
  • Bringing together multiple stakeholders and helping drive decisions
  • Researching, benchmarking, analyzing data, and making recommendations
  • Creating systems and processes to streamline operations

Human Resources

  • Leading hiring processes: drafting & posting job descriptions, outlining an interview process, and screening candidates for roles
  • Human Resources
  • Payroll Administration

Strategy and Financials

  • Researching, benchmarking, analyzing data, and making recommendations
  • Vendor relationships
  • Overseeing inventory management
  • Creating systems and processes to streamline operations
  • Collaborating with President on annual strategic planning for the company
  • Creating & updating dashboards for reviewing key performance indicators
  • Overseeing bookkeeping

Qualifications:

  • Bachelor’s degree
  • Takes great pride and ownership in your work
  • Proven ability to manage complex projects with multiple stakeholders
  • Relevant work experience in finance, administration, management, and communications
  • Excellent people skills
  • Coachable, fast, and self-motivated learner

Start Date: Flexible

Compensation: Compensation includes a base salary plus a profit-share on events. Base salary will depend on years of experience and your existing relationships and industry knowledge.

How to Apply: Please submit a resume and cover letter to allison@kayoconferenceseries.com.

 

THE ROLE: INTERN, EVENTS & OPERATIONS

The Location: Charlottesville, Virginia

The Impact: No one should walk alone on their path to success. In many top industries, women often find themselves the “only woman in the room”. Networking becomes harder, and women often feel like outsiders. We organize networking summits and retreats that make networking easy and fun for everyone – especially women. We help women connect with leaders, advance themselves, and champion their peers. Women who are part of the Kayo network can be confident that they belong.

Cultural Fit: Humble, hungry, and smart. You are confident, curious, and a true team player. You have a growth mindset and love learning. You take complete ownership of your own responsibilities, and proactively look for opportunities to help others on the team. You are serious about your work and set your own standards for excellences. Details matter to you. You are looking for more than a resume filler; you want to make an impact and you understand your direct contributions will have an immediate and material impact on our success. You are intellectually curious, open-minded, and find joy in learning from others and helping others succeed.

The Job: Our Intern will report directly to one of our Event Directors. We have an opening on our Real Estate, Power, and Energy team. You will work across all event-related activities, including marketing, social media, operations, event logistics, industry research, and event analytics.

What We Want for You: You are part of the next generation of business leaders, and we’re excited to get to know you. We can help you develop a toolset to serve you on your path to success. Skills you will learn at Kayo include project management, social media, finance, entrepreneurship, excel modeling, teamwork, communication, and leadership. 

Details:

  • Start Date: May 2020 (flexible)
  • 40 hours per week
  • Travel to executive events (Week of June 22nd)
  • Compensation: Hourly with an opportunity for increase based on performance
  • Location: Charlottesville, VA

How to Apply: Send your resume and cover letter explaining why you want to work for the Kayo Conference Series to allison@kayoconferenceseries.com.

 

THE ROLE: INTERN, RESEARCH & PROGRAMMING

The Location: Charlottesville, Virginia

The Impact: No one should walk alone on their path to success. In many top industries, women often find themselves the “only woman in the room”. Networking becomes harder, and women often feel like outsiders. We organize networking summits and retreats that make networking easy and fun for everyone – especially women. We help women connect with leaders, advance themselves, and champion their peers. Women who are part of the Kayo network can be confident that they belong.

Cultural Fit: Humble, hungry, and smart. You are confident, curious, and a true team player. You have a growth mindset and love learning. You take complete ownership of your own responsibilities, and proactively look for opportunities to help others on the team. You are serious about your work and set your own standards for excellences. Details matter to you. You are looking for more than a resume filler; you want to make an impact and you understand your direct contributions will have an immediate and material impact on our success. You are intellectually curious, open-minded, and find joy in learning from others and helping others succeed.

The Job: Our Intern will report directly to our Head of Knowledge. You will conduct industry research across our various industry sectors (Real Estate, Private Equity, Credit, etc.), conduct speaker research, collect programming data, and provide administrative support to our Head of Knowledge.

What We Want for You: You are part of the next generation of business leaders, and we’re excited to get to know you. We can help you develop a toolset to serve you on your path to success. Skills you will learn at Kayo include project management, social media, finance, entrepreneurship, excel modeling, teamwork, communication, and leadership. 

Details:

  • Start Date: May 2020 (flexible)
  • 40 hours per week
  • Travel to executive events (Week of June 22nd)
  • Compensation: Hourly with an opportunity for increase based on performance
  • Location: Charlottesville, VA

How to Apply: Send your resume and cover letter explaining why you want to work for the Kayo Conference Series to allison@kayoconferenceseries.com.

 

THE ROLE: MARKETING ASSOCIATE

The Location: Charlottesville, Virginia

The Impact: We organize networking summits and retreats for professional women in different sectors. Our thoughtful approach to corporate events connects and energizes executives and high potential leaders to succeed in their industry.

Cultural Fit: Humble, hungry, and smart. You are confident, curious, and a true team player. You have a growth mindset and love learning. You take complete ownership of your own responsibilities, and proactively look for opportunities to help others on the team. You are serious about your work and set your own standards for excellences. Details matter to you. You are looking for more than a resume filler; you want to make an impact and you understand your direct contributions will have an immediate and material impact on our success. You are intellectually curious, open-minded, and find joy in learning from others and helping others succeed.

The Job: Our Marketing Associate will plan and implement our marketing and advertising activities, reporting to our Head of Marketing. You will serve as the intermediary between our Operations, Events, and Marketing teams, contributing across our platform primarily in CRM, marketing events, partnerships, and community engagement.

Qualifications:

  • Bachelor’s degree
  • Agree that details matter
  • Creativity
  • Proven ability to manage complex projects with multiple stakeholders
  • Relevant work experience in project management and marketing
  • Fast and self-motivated learner; prior knowledge of our industries is not necessary, however you must be willing and able to learn
  • Excellent communication and people skills
  • Required: Adobe InDesign, WordPress
  • Useful skills: Microsoft Office suite (Excel, PowerPoint, Word), Insightly CRM, Mailchimp, Canva, Chamaileon

Responsibilities:

  • Manage our database and CRM
  • Manage inbound leads
  • Develop and manage social media calendar and write copy for posts
  • Develop monthly email campaign schedule
  • Collaborate with Event Managers to create email campaigns using Chamaileon and Mailchimp
  • Track analytics and performance of all marketing initiatives
  • Maintain website
  • Create blog posts
  • Generate copy for marketing efforts
  • Learn and ultimately manage our digital marketing tools
  • Assist in the quarterly production of The Guidebook
  • Create media packages for all sponsors, partners, and speakers
  • Create brochures and materials for events as needed
  • Monitor competitors’ marketing activities
  • Support event execution

How to Apply: Send your resume and cover letter explaining why you want to work for the Kayo Conference Series to allison@kayoconferenceseries.com.

 

We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences. We are an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

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